As an executive, you have lots of things to do and even more to achieve. Along with mainstream works, you also have several supporting tasks like online research, filings, necessary purchases, recruitment and bookkeeping. You want to concentrate on more profitable work but these petty tasks are consuming your time, and TIME IS PRECIOUS.
Here comes the Virtual Assistant. A virtual assistant is not a robot or machine like Google Assistant. he/she is a human being who understands urgency, grasps details, prioritize tasks, offers intelligent help for you to achieve your target.
Given below are a few important tasks that can be delegated to Virtual Assistants:
1. Organize Your Files & Data
Every day we create and work on lots of files and folders. We compile reports and data that need to be referred to at some point of time later. Organizing files and keeping data in proper searchable format is a full time job. You may explain this to your VA and he/she will take care of this. They will organize your files; keep in proper folders, and save your time for more important works.
2. Customer Support
You may need to contact some customer support and waste lots of time in waiting or being kept on hold. Ask the VA to do this job for you and save time.
On the other hand, you may also have some customers to support who are important and need to be given priority, but due to lack of time you are not able to spend enough time with them. Ask the VA to support these customers on priority, respond to them immediately, help them understand the product and resolve their queries at appropriate level or pass to the next level.
You have lots of receipts and bills that need to be put in a spreadsheet or compiled properly. You may send your receipts, bills or other expense details to your VA to put in Excel or other tool and do the needful for you. If you leave these unattended for long time, they will cause unnecessary headache and stress.
4. Book Appointments/Online Shopping
You may ask your VA to book appointments and reservations for you. The VA will make the reservations and update your calendar so you don’t miss them. If a mutual trust develops, you may also ask them to do online shopping for you or for your small firm. The VA’s will do the needful and share report with you.
5. Online Research
For any business or personal purposes, you may have to conduct an online research for a good app for your business, a wonderful product for your company, a great gift for your nears and dears, some material for writing, some articles to share with your colleagues, or anything other than this. You may simply give instructions to your VA and he/she will conduct the research for you and present the material in a professional and sophisticated manner, saving lots of time for you.
6. Business Presentations
You have to make some presentation for your business but also have lots of other things to do. Give the idea to your VA and ask him/her to do research, compile and put in a PPT presentation for your review. You may make changes as per your need and this is DONE.
7. Recruitment & Team Support
As an executive, you also need to hire and support your team. Take help from your VA in searching Resume DB, fix interviews and follow up with candidates. You can also ask your VA to support your team as and when needed and save collective time of your team.
8. Translation & Bi-Lingual Support
If you or your business is located in a bi-lingual region or you have clients in foreign countries, you can take help of your bi-lingual VA to support you and your team with translation works and provide bi-lingual business documentation support.
9. Data Entry
Data entry, for personal or business purposes, is required regularly but is also least productive and most time consuming work. You can’t get rid of it, but definitely you can take help from your VA to complete the task for you.
10. Writing & Proofreading
You may ask your VA to prepare material or write blogs and articles for you as per your needs. You may then give it your finishing touch and publish. Or you may write yourself and ask the VA to check grammar, sentence structure and other things. The VA may use tools like Grammerly and send you the finished article, ready to publish.
11. News Monitor, Summarize and Clipping Service
Share your interests and needs, languages and locations, and the VA or his/her team will monitor the news, articles, essays published in that language and location and share summary with you. A language expert VA will do the clipping services for you. A lot of rich data and useful information can be collected for personal or business use.